Instructions for single abstracts
1. General guidelines
All abstracts should be submitted electronically through the abstract submission system.
Abstract submission is open from 1 December 2019 to 1 March 2020. The deadline for the submission is 1 March 2020, 18:00 CET. Abstracts received after closing of the abstract system will not be accepted.
By submitting the abstract you agree and confirm that:
- if the abstract is accepted, it will be published in the electronic version of the Abstract Supplement of the European Journal of Public Health.
- if the abstract is accepted, you will attend the 16th World Congress on Public Health. To confirm your attendance, you have to register for the conference by 1 July 2020. If you have not registered by that date your abstract will be removed from the conference programme and Abstract Supplement. Please note, when choosing a bank transfer for the conference fee we have to receive your payment by 1 August.
- You are responsible for ensuring that all co-authors have agreed to be listed on the abstract.
- Your abstract will not be edited. You are responsible for any spelling, grammatical and typographical errors.
Abstracts authors below the age of 35 years are asked to indicate if they wish to qualify for the Ferenc Bojan Award for best scoring abstract by a young professional.
Please note that if your abstract is included in a workshop proposal, it should NOT be submitted as a single abstract.
2. Type of abstracts
We welcome the submission of the following types of abstracts:
- Research abstracts
- Policy abstracts
- Practice abstracts
- Training and education abstracts
3. Types of presentation
You should indicate your first and second presentation preference. The following possibilities are available:
- Oral presentations: 60-minute sessions with 8 minutes per speaker including discussion. There will be 5 speakers.
- Pitch presentations: 60-minute sessions with 8 speakers, 5 minutes with 2-3 minutes discussion, maximum of 5 slides per speaker (without animations), including opening or closing slides.
- Poster presentation:The score of the abstract will decide if you are scheduled for:
- E-Poster walks: 60-minute sessions with a maximum of 15 poster presentations. All posters must be submitted in advance to the conference and will be displayed at E-Poster stations in a designated area. Poster sessions are held as poster walks in the parallel programme, moderated by an expert.
- E-Poster displays: these include a number of posters abstracts not included in the so-called poster walks. These posters are merely displayed on the poster stations during the entire conference but not presented/moderated.
4. Conference topics
In order to have a better understanding on the theme of your workshop, we kindly ask you to choose both two topics.
The choices are:
- Digital health, health information and communication
- Environmental health, urban health, climate change
- Ethics, governance, law
- Food safety, nutrition, diet, obesity
- Health determinants and inequalities (incl. Sustainable Development Goals)
- Health promotion
- Health systems research
- Health threats (including AMR, epidemics) and preparedness
- Home hygiene, sanitation, clean water
- Hospital hygiene
- Indigenous, migrant, LGBT and minority health
- Infectious diseases (malaria, TB, AIDS, healthcare-associated infections (HAI))
- Health Impact Assessment (HIA)
- Health Technology Assessment (HTA)
- Maternal, child and adolescent public health
- Mental health
- Non-communicable diseases (including cancer, CVD, diabetes, oral health)
- Other public health issues
- Public health advocacy, policy and politics
- Public health genomics
- Public health monitoring and reporting
- Public health workforce and leadership
- Social security, health insurances, occupational health, injuries and accidents
- Universal Health Coverage (UHC)
- Vaccine preventable diseases (VPDs), vaccine confidence
- L'igienista e la direzione degli ospedali
- Le attività di prevenzione sul territorio
You are asked to give three keywords that would best fit the content of your abstract. Try not to use the words from the track name you have chosen. Please, use our autocomplete system during the submission.
6. Guidelines for authors
All abstracts must be submitted and, if accepted, presented in English.
All abstracts have a limit of 2,000 characters, including spaces but excluding title and authors’ information. If you exceed the character limit, the system will not accept the abstract.
Graphics or tables cannot be accepted because of production limitations.
Abstract titles should be in lower case, except the first word, abbreviations and countries. Do not use capital letters only and avoid using abbreviations or acronyms. Give geographic location and dates if applicable.
Author and co-author: you can include up to 10 co-authors. Please follow the instructions carefully and make sure that initials, last name, department, institution, town and country are completed. To add an author, click on ‘add additional author’. To add an affiliation, click on ‘add additional affiliation’. Please make sure that you use the English version of the institute, town and country. Spell out the full name of the institution and do not use abbreviations such as ‘Univ.’ for ‘University’. Please make sure that the presenting author is also listed under authors.
Abstracts should be structured depending on the type of abstracts as follows:
- Training and Education
7. Evaluation procedure
All submitted abstracts will be peer-reviewed by the International Scientific Committee (ISC) consisting of over 100 public health experts from 30 countries. Please note that the ISC is using a double anonymous system for scoring (authors of the abstract are not known to the ISC, the ISC members are not known to the authors of the abstract).
Each abstract will be reviewed by 3 to 4 reviewers and scored on the basis of the following criteria:
- Does the abstract follow the guidelines?
- Is the subject matter appropriate for the Congress?
- Is the information new enough and innovative?
- Is the overall quality of the abstract sufficient?
- Is the methodology adequate or sufficient to support conclusions?
- If applicable, is the design of the study appropriate?
- Do data adequately or sufficiently offer support for conclusions?
- Are the results adequately summarised?
- Does the information have relevance for the rest of Europe?
You will be notified of the acceptance of your abstract(s) by 15 April 2020, and the score will be added in the abstract submission system. This means you will have to log in to find out the decision on your abstract.
Amendments to the abstract are possible until 1 March by re-entering the database. Between 1 March and 15 April, the abstracts cannot be amended. Accepted abstracts can be corrected from 15 April until 1 July. After 1 July corrections are no longer possible.
Further instructions for authors whose abstracts are accepted for oral, pitch or poster presentation are posted on the website.
9. Changes in presenting author
The submitter is considered the presenting author and is responsible for delivering either the oral, pitch or poster presentation if the abstract is accepted. In case the presenting author is unable to attend the WCPH 2020, a substitute presenter may take the presenting author’s place. The new presenter must be listed as co-author on the abstract and must be registered for the Congress.