Instructions for workshops
Please read carefully the instructions before you proceed with the submission of your abstract (available at the bottom of this page).
1. General guidelines
All workshop proposals should be submitted electronically through the abstract submission system.
Before you submit, please check with your presenters if they have an account in our database and if so, with which email address
The deadline for submission of workshop proposals is 8 March 2020, 18:00 CET. Proposals received after closing of the abstract system will not be accepted.
The organiser of the workshop proposal agrees that, if the proposal is accepted, the abstract is published in the electronic version of the Abstract Supplement of the European Journal of Public Health.
The organiser of the workshop proposal is responsible for ensuring that all co-organisers and presenters have agreed to be participating in the workshop if accepted.
The organiser confirms that, if the workshop proposal is accepted, the organiser, co-organisers and presenters will attend the WCPH 2020. To confirm their attendance, they all have to register for the conference by 1 June 2020. If they have not registered by that date the workshop will be removed from the conference programme and Abstract Supplement.
Please make sure that the presenters in your workshop DO NOT submit their workshop presentation as a single abstract as well.
2. Conference topics
In order to have a better understanding on the theme of your workshop, we kindly ask you to choose both two topics.
The choices are:
- Digital health, health information and communication
- Environmental health, urban health, climate change
- Ethics, governance, law
- Food safety, food borne diseases, nutrition, diet, obesity
- Health determinants and inequalities (incl. Sustainable Development Goals)
- Health promotion
- Health systems research
- Health threats, emergencies and preparedness
- Home hygiene, sanitation, clean water
- Hospital hygiene (including AMR), healthcare-associated infections (HAI)
- Indigenous, migrant, LGBT and minority health
- Infectious diseases (malaria, TB, AIDS)
- Health Impact Assessment (HIA)
- Health Technology Assessment (HTA)
- Maternal, child and adolescent public health
- Mental health
- Non-communicable diseases (including cancer, CVD, diabetes, oral health)
- Other public health issues
- Public health advocacy, policy and politics
- Public health genomics
- Public health monitoring and reporting
- Health workforce and leadership
- Social security, health insurances, occupational health, injuries and accidents
- Universal Health Coverage (UHC)
- Vaccine preventable diseases (VPDs), vaccine confidence
Please note we do not allow abstracts funded or sponsored by tobacco industry.
3. Workshop type
Workshops aim to increase the capacity and knowledge of delegates around the latest scientific research, relevant policies or innovative programmes to implement and advocate for better public health and health systems in their countries. The focus is on transferring knowledge through intensive interaction with the audience. Workshops can be 60 or 90-minutes in length, depending on the subject and relevance to the conference themes.
Organisers should indicate the workshop type and their preferred duration of the workshop. The following possibilities are available:
- Regular workshop: 60 or 90-minute sessions with up to 5 presentations with ample time for audience interaction.
- Skills building seminar: 60 or 90-minute sessions, specifically organised to build the capacity and knowledge of conference delegates. Usually with 1-2 presentations and longer time for skills development and collaborative learning.
- Round table: 60 or 90-minute sessions with 3-5 panel discussants. They can each make a short presentation of a specific subject, which will be discussed between the panel members and audience.
- Pro/con session: 60 or 90-minute session on a debatable subject with speaker(s) in favour (pro) of the issue and speaker(s) to oppose it (con). Both (group of) speakers give a presentation, followed by remarks and discussion with the audience.
Please select the presentation type, you have a choice of two:
- Regular: If you choose this, you are planning a workshop with a number of presentations followed by a discussion with the audience. You can submit up to 5 full abstracts.
- Panel: If you choose this, you are planning a Round table, Pro/Con or skills-building workshop. If you choose panel, you can add up to 5 individual panellists. Please note that the panelists should not be included in the workshop abstract, but listed separately.
Some workshops combine 1-2 presentations with a panel discussion. In this case, please select regular and add the number of abstracts (presentations including panelists). For the abstracts, please complete all information forms, for the panelists just add name and affiliation.
6. Guidelines for workshop submitters
All proposals must be submitted and, if accepted, presented in English.
Graphics or tables cannot be accepted because of production limitations.
Workshop titles should be in sentence case with a capital for the first letter of the first word. Do not use capital letters only and avoid using abbreviations or acronyms. Give geographic location and dates if applicable.
Indicate the organiser of the workshop. This can be a department, NGO or EUPHA section. Do not add names of individual organisers.
Indicate the chairperson(s) for the workshop. Enter the full first name before the last name, indicate affiliation, country and email address.
If an abstract has more than one author, please make sure you list all the authors (including the presenting author) for each abstract.
Please note, your abstract will not be edited. You are responsible for any spelling, grammatical and typographical errors.
Proposals of all types and in all tracks should be structured as follows:
- Objectives: explain the reasons for the workshop and the objectives of the workshop. What is the added value of organising the workshop? What is the coherence between the presentations in relation to the topic of the workshop? Describe the format of the workshop. Maximum amount of characters (including spaces): 3,000.
- Main messages: two short (200 characters maximum) messages which summarise the main impact of the proposed workshop.
- Presentations: if applicable, select the number of presentations that will be included in the workshop. The introduction can be included in the objectives. The maximum number of presentations is 5. The maximum amount of characters per presentation is 2,000.
- Panellists: if applicable, select the option ‘panel’ in your workshop submission and add the number of panellists. The panellists should be entered with name, institute and email address, separately from the workshop proposal.
7. Evaluation procedure
All submitted proposals will be peer-reviewed by the International Scientific Committee (ISC) consisting of over 100 public health experts from 30 countries. Please note that the ISC is using a double anonymous system for scoring (authors of the abstract are not known to the ISC, the ISC members are not known to the authors of the abstract).
Each proposal will be reviewed by 3 to 4 reviewers and scored on the basis of the following criteria:
- Does the proposal follow the guidelines?
- Is the subject matter appropriate for the Congress?
- Are the workshop objectives clearly stated?
- Can the objectives be achieved in the 60 or 90 minutes allotted for this workshop?
- Is the information new enough and innovative?
- Is the overall quality of the proposal sufficient?
- Is there an audience interactive element in the workshop?
- Does the information have relevance for the rest of the world?
The organiser, chair and presenters will be notified of the acceptance of their proposal(s) by 15 April 2020, and the score will be added in the abstract submission system. This means you will have to log in to find out the decision on your workshop. Please make sure you inform the presenters and panellists of your workshop – if accepted – so they are aware to register for the conference.
Amendments to the abstract are possible until 8 March by re-entering the database. Between 8 March and 15 April, the abstracts cannot be amended. Accepted abstracts can be corrected from 15 April until 1 June. After 1 June corrections are no longer possible.
Further instructions for authors whose abstracts are accepted for oral, pitch or poster presentation are posted on the website.
9. Changes in presenting author
In case presenters/panellists are unable to attend the WCPH 2020 Congress, a substitute presenter may take his/her place.
Abstract submission is open from 1 December 2019 to 8 March 2020.